Responsibility Notification Summary Workflow

This workflow notifies users by email when they are assigned to new responsibilities in the past week in Collibra. The new responsibilities are bundled in a clear table making it an excellent way to keep your users up to date about the newly assigned roles on Collibra resources (Asset(s), Domain(s) and/or Community/ies) . 

The email is customizable by the variables of the workflow. Out-Of-The-Box, the email is sent every Monday at 8:30 AM UTC. 

All variables can be configured on the workflow page in your environment, all details are provided in the deployment section. The frequency of the workflow can be customized in the timer start event of the workflow. By default, the workflow will run each Monday at 8:30 AM UTC time. Please use a Spring Cron expression to customize the frequency of the workflow.  

To preview the email that will be sent out, modify the ‘testEmail’ variable to a developers email and the ‘devPrefix’ variable to match your development environment. Next, trigger the workflow in your development environment. All the emails will be in this case sent out to the test email and not to the assignees of the outstanding tasks. Please deploy the workflow to production if the email is validated.